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BMK Bookmarker
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 BMK Bookmarker FAQs

By offering multiple interactive and automatic bookmarking functions, workflow structures, and audit capabilities, BMK reduces bookmarking errors, decreases labor hours, and dramatically improves cycle times for bookmarking PDF files.

Use BMK to create, edit, and audit bookmarks fast! Once done, also automatically secure your PDF files.

The FAQs below provide a comprehensive listing of queries on BMK application suite and its numerous bookmarking functions.

If you are unable to find answer to your specific question, please contact us at support@kapsware.com. We would be happy to provide prompt and detailed assistance.

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General
1. What are bookmarks in a PDF document?
2. What is BMK?
3. Who can benefit from BMK?
4. How can BMK help me bookmark a PDF document?
5. Can BMK bookmark the documents on its own?
6. In how many ways can I add bookmarks to PDF documents in bulk?
7. Is BMK completely automatic in its operations?
8. Does BMK get attached to Acrobat and open with it?
 
Installation
1. What are the basic requirements for BMK to run on my system?
2. Is Adobe Acrobat Exchange always required on the user machine?
3. Why doesn't my BMK / BMK Lite Plug-in load with other plug-ins that load at Adobe startup?
4. How can I buy BMK? Can I upgrade my evaluation version?
5. There are three different packages. How do I figure out which package suits me most?
6. How can I convert evaluation version of BMK to a fully functional copy?
 
Auto Mode
1. What is Auto Mode?
2. What does Auto TOC do?
3. How can I initiate Auto TOC service?
4. What kind of PDF documents can Auto TOC handle?
5. How do I set auto TOC preferences? / Where do I mention source-input filename? / Where do I get the resulting file?
6. What is ‘show bitmap warning’?
7. Auto Mode’s light stays red and nothing happens after the progress bar stops moving.
8. After stopping the service, I seem to have lost my PDF document from the watched folder?
9. What is a log file?
10. What is the difference between ‘success’ and ‘success with caution’?
 
Auto FS
1. What is Auto FS? / How can I activate it?
2. How can I create a Font & Style specimen template (a .BLI file)?
3. Should the name of my .BLI always match with that of the containing watched folder?
4. Can I also apply a single .BLI on all the files in all the watched folders?
5. How can I configure Auto FS?
 
BMK Lite
1. What is BMK Lite? What is the difference between BMK Lite and BMK Standard Edition?
2. I can't see BMK Lite toolbar in Adobe Acrobat Viewer.
3. How do I choose if I need to buy BMK Standard Vs BMK Lite?
4. Where can I find more information about BMK Lite plug-in?
Import Bookmarks
1. Can I use BMK Application Suite to bookmark scanned PDF files?
2. Can I process PDF files that are only text-based or only image based, or a combination of both, with Import Bookmarks function?
3. What is a Master File? / What is a Flat File?
4. What is an '.mrk' file?
5. What is a List (.lst) file?
6. I don't have a List file, but I do have .tif files from the PDF document. Can I still have my pdfmark file?
7. Can I process more than one PDF documents with different sets of Tif file(s)?
8. What if I don't have an .lst or .tif file(s)? / Can I bookmark all the pages in the PDF document?
9. If my .txt Master File contains any additional attributes other than the four fixed ones, will I still be able to process my PDF?
10. Why does the PDF file in the Target Folder not carry my required bookmarks?
11. Can I streamline the Import Bookmarks procedure?
12. I streamlined the Import Bookmarks procedure, now I can't see my PDF documents in the Target Folder.
13. Is there a way that the revisions of a page in a PDF document be skipped from being bookmarked?
14. Can I use a file other than a Flat File or a PDFMARK File as a Master File?
15. How can I work with an Excel file as a Master File?
16. Can I reuse a map created with another Excel file?
Interactive Mode
1. What is Interactive Mode? How is it different from Automatic Mode?
Point & Click General
1. What is Point & Click?
2. How can I access Point & Click?
3. How do I work with Point & Click?
4. If I am adding bookmarks to an already bookmarked PDF file using Point & Click, where in the bookmarks list will the newly selected bookmarks be added?
TOC Zoning
1. What is TOC Zoning?
2. How can I access TOC Zoning?
3. How can I work with TOC Zoning?
4. Can I limit the pages I want to cover after selecting a TOC Zone?
5. Why am I getting the message: "Please assign a correct TOC Zone."?
6. Why am I getting the message: "No bookmarks created due to incorrect TOC Zone(s)."?
Font & Style
1. What is Font & Style?
2. How can I access Font & Style?
3. How can I work with Font & Style?
4. Why am I getting the message: "Selected font is already assigned to an existing heading level."?
5. After running the Font & Style bookmaking process, I get untitled bookmarks.
6. Some of the headings I selected didn’t appear as complete bookmarks.
7. Can I select numbers-only titles as my bookmarks?
8. Can I avoid the numbers that appear in the beginning of my text-based titles (numbered bullets etc.) from becoming a part of my resultant bookmarks?
9. Can I specify the length of the characters that should qualify for becoming a bookmark?
10. Can I sort the bookmarks after getting them added in the PDF file?
Bookmark by Keywords
1. What is Bookmark by Keywords?
2. How can I access Bookmark by Keywords?
3. How can I work with Bookmark by Keywords?
4. How can I create hierarchy of bookmarks with the help of Bookmark by Keywords?
5. After running the Bookmark by Keywords process, I get untitled bookmarks.
6. Where will my bookmarks go after the bookmarks generation process is over?
7. How can I avoid creating bookmarks from the descriptive section of the document?
8. Can I avoid the undesired text in the next/previous line of the required line of text for bookmark title with Include matched line option selected?
 
Bookmark Filters
1. Can I filter out my bookmarks? / What does Bookmarks Filter do?
2. The bookmark I am trying to search is not appearing as a result, while I know that the text I entered is correct.
3. I have gone through Step 1. Instead of getting only my specified bookmarks, I get all the bookmarks in Step 2.
4. Can I include more bookmarks to the list of searched bookmarks in step 2?
5. What does 'Ignore parent bookmarks with non-eligible children' mean?
6. Can I remove/trim a specific part of a bookmark or a set of bookmarks?
7. Can I replace the text in a selected bookmark or a selected set of bookmarks?
 
Audit
1. What does Audit do?
2. Can I also change the Source Folder location from where the Audit will load the files for bookmark review?
3. What does ‘Show Bookmark Tree’ mean?
4. How can I revert the changes I made to the bookmarks in a file?
5. Can I save only the bookmarks from a file opened in the Audit? / Can I export bookmarks?
6. What does ‘Visual Audit’ mean?
 
PDF File Security
1. Can I also set security options for my files being processed by BMK?
2. Can I process already password-protected PDF files with BMK?
3. Why can’t I have the same password for both the ‘Open Document’ and ‘Change Security’ options?
 
Miscellaneous Questions
1. I started Font & Style/TOC Zoning but now I can’t see the dialog box.
2. How do I edit the bookmarks once I have got them?
3. How can I change the level of individual bookmarks in the bookmark tree?
4. Can I use a different bookmarking procedure over an already bookmarked file?
5. My question is not answered here. From where can I get additional support?
General Top
1. What are bookmarks in a PDF document?
  Bookmarks are used with multiple-page PDF documents to help the reader easily navigate to specific, locations within the document. You can find the topics of interest and jump right to them in the document. Without bookmarks, you will have to go through the whole document searching for the desired topics.
2. What is BMK?
  BMK is a bookmarking tool that adds bookmarks to the PDF documents. These bookmarks could be based on the elements of a Table of Content (TOC) in the documents, or a specified font-style, or could be added directly as a result of text selection or could be added after processing a master bookmarks list against tiff or page number information list files. Complex files, created by merging of multiple files, can also be processed efficiently. You can also add bookmarks to PDF documents in bulk automatically. BMK features enable a greater degree of reliability, flexibility, and re-purposing of information.
3. Who can benefit from BMK?
  BMK is useful to all those businesses where bookmarks have to be added in bulk and have a profound impact on overall productivity. Even for normal users, it can be used as a convenient tool to add bookmarks and navigate through PDF documents.
4. How can BMK help me bookmark a PDF document?
  BMK offers multiple automated and interactive processing options that can bookmark and audit a variety of files quickly and accurately. PDF files that have a namesake external control file containing bookmark information, or have an associated Font-Style specimen template or contain a Table of Contents (TOC), can all be easily processed in the automatic mode. PDF files with improperly formatted TOCs, and files that do not have a TOC, both small and large, can be proficiently bookmarked using three different solutions in BMK Interactive mode.
5. Can BMK bookmark the documents on its own?
  Other than its interactive mode, BMK runs as an active service enabling it to bookmark the documents on its own.The user has to specify folders that would be used as active folders (watched folders) by the BMK Application. On activating the service, any PDF document present in that folder would be automatically processed for bookmarking in one of its three two automatic modes.
6. In how many ways can I add bookmarks to PDF documents in bulk?
  Bookmarks can be added either automatically or interactively. The main input to automatically add bookmarks using BMK is the table of contents (TOC) of a PDF document. If you have a document with a properly formatted (and recognizable) TOC, you can use Auto TOC mode, which is an active service, to process PDF documents in bulk. A Font & Style template file can also be used to add bookmarks to PDF files in bulk under the Automatic mode. Similarly, for Scanned PDF files, you may use Auto Mode of BMK application whereby it extracts bookmarks from a Master bookmark control file and applies the same to the relevant PDF files. For non-Scanned PDF files, If the TOC is not properly formatted, you can use TOC Zoning within Interactive mode to identify the applicable TOC and create bookmarks. In case of complete absence of a TOC, you can use Font & Style option within the Interactive mode by identifying unique styles and sizes of the fonts in the document to generate bookmarks out of them, in bulk. However, out of three bulk methods, only the first method works as an active service.
7. Is BMK completely automatic in its operations?
  BMK has different modes of operation, some of which are automatic; some are semi-automatic while others are completely interactive. In some cases where a file is very complexly formatted, a combination of more than one method could also be used to add bookmarks to the file.
8. Does BMK get attached to Acrobat and open with it?
  BMK is a separate application and has its own working interface; it does require Acrobat Exchange to be present, though. You have to run BMK Application Suite to access the different bookmarking and auditing techniques that it offers.
Installation Top
1. What are the basic requirements for BMK to run on my system?
  BMK Application has the following installation requirements:
  • Pentium processor-based PC, PIII or above
  • 256 MB of RAM or higher
  • Win XP, Win 2000 or Win NT 4.0 (minimum Service Pack 5)
  • Acrobat 6.0 or Acrobat 7.0. It will not work with Adobe Acrobat Reader
  • Java Runtime Environment – JRE 1.4.0 (included in BMK software package) – only required for Professional Edition of BMK
2. Is Adobe Acrobat Exchange always required on the user machine?
  Though it is not required for the automatic mode but for other modes of operation, it is an absolute requirement.
3. Why doesn't my BMK / BMK Lite Plug-in load with other plug-ins that load at Adobe startup?
  If you have checked the option "Use only certified plug-ins" in your Adobe preferences, this will not load the BMK / BMK Lite plug-in. For this, you will have to uncheck this option. You may find this option in one of topics under "Edit -> Preferences -> General…" menu option or by pressing the "CTRL+K" key combination. This will open the preferences dialog using which you can enable Adobe to load BMK / BMK Lite plug-ins as well.
4. How can I buy BMK? Can I upgrade my evaluation version?
  Once you have successfully tried BMK evaluation version, you can purchase the complete package from the website through our online purchase system that supports credit card transactions or you can contact us at support@kapsware.com.
5. There are three different packages. How do I figure out which package suits me most?
  The three BMK packages are Lite, Standard and Professional. Details for the package that best suits your needs could be obtained from our Products section, which contains a product-wise list of summarized features. Match your needs with the list of services each package provides and get the most suitable package. You can also contact our support team for any kind of further assistance.
6. How can I convert evaluation version of BMK to a fully functional copy?
  Evaluation versions for Standard and Professional editions of BMK, come as separate packages. When you purchase the desired package, you also get a license key associated with the package along with user ID and password to logon to the secured area of the site and download the fully functional purchased package. When you run this fully functional package for the first time, it asks for the license key and with a valid license key provided starts working without any limitations.

However, BMK Lite comes as a single package that initially is in evaluation mode. This package also has the capability to accept the license key to make it work with all limitations removed. For this, you will need to make an online purchase of the package from the site after which you will be provided with a license key. You can then use this key to convert your evaluation version into a fully functional application.
Auto Mode Top
1. What is Auto Mode?
  Auto Mode is the automatic execution of BMK Application Suite. When this mode is executed, PDF documents available in the user-specified source (Watched) folder are processed automatically and the final output is moved to the BMKOut folder in a user-specified drive. Automatic mode intelligently switches between three different bookmarking procedures according to the preset order. First of all, it runs as an Import Bookmarks Service using available MRK file(s) to bookmark corresponding PDF file(s). Secondly, it switches to Auto FS mode and looks for a Font & Style template file (a BLI file) to use as criteria for bookmarking the PDF files. If there is no BLI, Auto TOC becomes active and creates bookmarks in the PDF files upon finding valid TOCs.
2. What does Auto TOC do?
  While running in the Automatic mode, BMK looks in the watched folder(s) for matching pairs of PDF documents and ‘.mrk’ files, or a Font & Style template file (a BLI file). However, if a corresponding .mrk file is not present, and there is no applicable BLI file, Auto Mode switches to Auto TOC and the application will try to look for properly formatted Tables of Contents (TOC) in the PDF documents. In case a PDF is processed based on its TOC, the Auto Mode is referred to as Auto TOC. Each PDF file will now be processed based on the presence of a properly formatted single column or two column TOC. Using Auto TOC, BMK automatically generates bookmarks out of the TOC elements. Since it is an active service, it is most useful while adding bookmarks to PDF documents in bulk.
3. How can I initiate Auto TOC service?
  To start Auto Mode or Auto TOC service, you have to click ‘Start Service’ button from the BMK Application Suite. The service runs in the background and processes one or more PDF files available in the configured watched folders.
4. What kind of PDF documents can Auto TOC handle?
  Auto TOC is an active service that has some pre-defined values using which it adds bookmarks to the documents. Not all documents qualify for Auto TOC processing. As the name specifies, a table of contents (TOC) is the first requirement. Secondly, it should be a properly formatted TOC that is recognizable by the service. The rules of recognition of a TOC in a PDF file are thoroughly explained in the BMK’s User Manual.
5. How do I set auto TOC preferences? / Where do I mention source-input filename? / Where do I get the resulting file?
  Initially, only a few configuration settings need to be set. These settings can be accessed by pressing the ‘Configuration’ button in the main BMK Application Suite You have to set up for one or more watched folders where the input PDF documents to be processed will be kept. File checking time interval is the delay that service will undergo to check for the fresh arrival of new PDF documents in the watched folders. You also have to specify a drive where an output folder will be created to store the processed files. The application will create a folder with the name ‘BMKOut’ on this drive. The processed files will be stored in the ‘BMKOut’ folder on this drive. You also have to select log generation schemes. Once these settings have been provided, put the input PDF files to the watched folders and initiate the automatic processing by clicking the ‘Start Service’ button. The processed PDF document will be available in the ‘BMKOut’ folder. Details of each of these steps are available in the Quick Start User Guide as well as the detailed User Reference Manual. These documents are bundled with the purchased application package.
6. What is ‘show bitmap warning’?
  This helps identify any headings available in the form of images within the PDF documents. Checking this option will generate warning messages in the log file whenever the application finds bitmap images of size less than or equal to the size specified in the application advanced configurations. Note that checking this option will, however increase the file processing time.
7. Auto Mode’s light stays red and nothing happens after the progress bar stops moving.
  Auto Mode is an active service. That means that it keeps on running in the background even after it has processed your current file(s) in the watched folder. As soon as you move another PDF file in the watched folder, the progress bar again starts moving indicating application processing on the newly moved file(s). During its active state, Start Service button icon turns to red indicating that, upon pressing, it would now stop the process. When you are finished processing your PDF documents, you need to press the service button (one with red traffic signal icon) again to turn this to green and hence stop the Auto Mode service. You can access your processed files in the ‘BMKOut’ folder. Only by stopping Auto Mode, will you be able to use any of the other features of BMK Application Suite especially the Interactive mode.
8. After stopping the service, I seem to have lost my PDF document from the watched folder?
  Your input files are not lost. It’s only that they have been moved to BMKOut folder after processing. You must remember the ‘BMKOut folder drive’ option in the configurations. The processed PDF documents are now available in ‘BMKOut’ folder on the output drive that you specified earlier. The PDF documents that were processed successfully will now carry bookmarks and will be available in ‘BMKOut’ folder. The input PDF documents that could not be successfully processed due to any reason will be available in a ‘BMKOut\error’ folder. Another folder labeled ‘log’ will also be present. This folder contains a log file with all the processing details
9. What is a log file?
  A log file is a file that keeps track of the automatic processing of the documents and also keeps records of ‘success’, ‘success with caution’, and ‘error’ messages. You can also see these logged messages of Auto Mode after every processing of PDF files on run time in a ‘BMK System Console’ window by choosing it from the ‘Advanced…’ settings in the ‘Configuration’ options. A log file is always generated to keep you aware of the settings that you chose, the processes that occurred and the results that followed.
10. What is the difference between ‘success’ and ‘success with caution’?
  A ‘success’ is the ideal output scenario that is highly desired when you process a file: perfect processing producing perfect results. ‘Success with caution’ on the other hand is a scenario that might carry some flaws in the output: not everything desired was achieved, mostly because the application encountered some unrecognizable characters in the PDF document. In the later case, unrecognizable characters in the input files are replaced with other appropriate characters in the output file. Such bookmarks, where unrecognizable characters have been replaced, are also listed in the log file for a quick review of the user.
Auto FS Top
1. What is Auto FS? / How can I activate it?
  Auto FS is a procedure under the Automatic mode of BMK Application Suite that can automatically add bookmarks to complex PDF files using a user-specified Font & Style template in the form of a .BLI file. In order to process PDF files with Automatic mode using a Font & Style template, the PDF files are kept in BMK watched folders along with one .BLI file per folder. If more than one .BLI files are present in any one of the watched folders, at least one of these .BLI files should have name similar to that of containing watched folder. Auto FS will check the .BLI file for validity and provided specimen values, and will apply bookmarks to all the files in that folder accordingly. Since it's a part of Automatic mode, Auto FS is automatically turned on when the Automatic mode is on.
2. How can I create a Font & Style specimen template (a .BLI file)?
  A .BLI file is a Font & Style template that BMK uses as processing criteria while bookmarking PDF documents in Auto FS mode. .BLI file is originally obtained by saving the font-style settings in the BMK Interactive Application while using Font & Style bookmarking. Once saved, this BLI is reusable in Interactive mode over and over again, and is also used as bookmarking criteria for Auto FS.
3. Should the name of my .BLI always match with that of the containing watched folder?
  As long as there is only one .BLI file per watched folder, its name doesn’t necessarily need to match with that of the containing watched folder. However, if there are more than one .BLI per watched folder, in that case, name of at least one of the .BLI files should match with that of the containing watched folder. This way application will pick this matching .BLI file and will attempt to apply it on all the input PDF files available in this watched folder.
4. Can I also apply a single .BLI on all the files in all the watched folders?
  Yes, you can choose a particular .BLI file to process PDF files in all the watched folders using Auto FS. In the main application window, choose ‘BMK Preferences’ And then click ‘Advanced..’. In the opening Advanced options dialog box, check the option that says, ‘Use one FS Template for all watched folders’, and browse to the FS Template file you want to use. However, in Automatic mode, BMK will first look for an MRK-PDF namesake file pair. If such a pair is found, that PDF will be processed through import Bookmarks option and the rest will be processed through the specified .BLI file.
5. How can I configure Auto FS?
  Auto FS runs on its own while BMK is in Automatic execution mode. It simply looks for a .BLI file in a watched folder. Upon finding such a file, this BLI will be applied to all the PDF files in that particular folder. The only option that you can set is specifying a global .BLI for all the watched folders. This can be specified in the main BMK Application Suite configurations under the ‘Advanced options’ dialog. If there is no applicable .BLI file at all, Auto FS won’t be executed and the Automatic mode will shift to Auto TOC processing.
BMK Lite Top
1. What is BMK Lite? What is the difference between BMK Lite and BMK Standard Edition?
  BMK Lite comprises of most of the features from Professional and Standard editions of BMK Application.

While the absence of the Automatic mode – a powerful feature of BMK Professional Edition – is the major difference that sets BMK Professional apart from BMK Standard and BMK Lite Editions, the Lite and Standard editions have most features in common.

However, BMK Standard has some extended features than BMK Lite including the ability to sort bookmarks plus the inclusion of a very resourceful Bookmarks Filter.

2. I can’t see BMK Lite toolbar in Adobe Acrobat Viewer.
 

You’ll need to configure your toolbar to display BMK Lite toolbar in order to see it. You can do this by selecting “View -> Toolbars -> BMK Lite” menu option available in Adobe Viewer.

3. How do I choose if I need to buy BMK Standard Vs BMK Lite?
 

A complete listing of all the available features of different packages is available at our Products section. This includes a summarized listing of all the features for each of the available packages. Match your needs with the list of services each package provides and get the most suitable package.

4. Where can I find more information about BMK Lite plug-in?
 

With the exception of a few features, BMK Lite has most features in common with that of BMK Standard. Thus for any additional information about BMK Lite, refer to FAQs mentioned for BMK Standard and you will find answers to most of your questions. For any additional queries you may always contact support@kapsware.com.
Import Bookmarks Top
1. Can I use BMK Application Suite to bookmark scanned PDF files?
  Yes, BMK Application Suite can create bookmarks for a Scanned PDF file, as well. If you have the Master File along with the Scanned PDF, you can use the ‘Import Bookmarks’ utility from the BMK Application Suite window to create a pdfmark compliant file (an .mrk file). This .mrk file, when processed through the Automatic Mode along with the PDF file to be bookmarked, will help output a bookmarked PDF document.
2. Can I process PDF files that are only text-based or only image based, or a combination of both, with Import Bookmarks function?
  The Import Bookmarks utility is also capable of handling heterogeneous PDF documents (containing both scanned images and text pages), and, of course, PDF documents containing normal searchable text pages. The whole text page in this case, would be considered as the target location for a valid bookmark. If you want the text to have more than one bookmark for different locations in the same text page, you will have to re-run the processed PDF file through relevant modes of BMK Interactive Application to add bookmarks pointing to appropriate locations.
3. What is a Master File? / What is a Flat File?
  A Master File is supposedly a complete record of all the possible bookmarks pointing to different pages of a Scanned PDF file. The Master File can exist in either .txt or .mrk format. The .txt version of the file is called Flat File, it contains page-wise information on the title of the page, the page number (in the PDF document) and at what level the bookmark should be added to the PDF document separated from each other with a carriage return (each appears on a new line). Although there can be more attributes to this information set, these three are essential to create bookmarks in the concerned PDF document.
4. What is an ‘.mrk’ file?